Hopefully this will all seem like common sense after you read all:
After logging in: (Note a system Admin (Pete, Kevin or designees) must enter your call sign in system to login)
Select BUY TICKETS to start registering HAMS walking in. It takes only seconds per HAM.
You can also collect 1$ extra drawing ticket money at that time. ( Guests and Table money)
PayPal guys will be pre-registered. you can lookup a Ham here and see they paid.
It's helpful if you inkpad stamp their hand, but you can always lookup a call sign to validate if the paid.
Register an Admission Ticket for a HAM:
1. Enter a call sign if a ham, Click [Calculate] (shows if they already paid admission) then [SAVE] - you are done.
If you adjust an amount after hitting calculate, just recalculate. If you dont hit re-calulate it will auto calculate and show you recorded total to collect.
Process:
2. if a valid HAM call sign, contact info and email address will be
automatically found and entered for you. If email is missing, - it's required, so ask for it.
Worse case get cell # and put NOREPLY@FPARC.ORG in the email field. (or put your own email address in)
3. First, Last name and Email are required,
Tell them we need to contact them for Prizes, Grand Prize, if they are not in the Room.
4. if they don't have a valid call sign (check spelling) go to register Non-Ham below (use cell# or email)
5. Next just check [Calculate] then [Save] to complete registration.
6. The [Calculate] button adds up what they owe - $10 required for Admission (all drawings) one time (shows if previously paid)
If they come back to you to buy extra tickets or tables - it will know they registered and paid General Admission $10
7. Optionally then or at another time, you can add 2$ extra ticket for hourly drawing (not Grand Prize)
8. Add extra tables anytime.
Each ticket type gets a ticket# and is available for drawings.
Only the General Admission (and Guest) 10$ tickets will be used for Grand Prize.
General Admission and Hourly 2$ tickets are for hourly drawing (cannot be drawn twice for that)
You can email attendees ticket#s, or show them all ticket number they purchased on screen list.
Register Non-Hams or Hams with invalid callsign:
1. Enter email address or Phone number in [lookup] this will use what's entered
to identify the walk-in. Instead of call sign.
Email is required - but NOREPLY@FRARC.ORG (or put your own email address in) can be used if they are insistent.
2. They can buy extra tickets at any time using what they used for identity, email or cell#,
Previously paid admission ticket showed when looking up a person again.
Finally, new ticket #s are shown on the screen after you click [Save]
To see all tickets a person bought - Click [My Tics] at bottom of the screen.
Tickets #s can be emailed to Hams if requested - use [Email] button.
At bottom of the screen is an [Admin login] button to go to main menu to draw prizes and reports.
In Main menu, you can see all tickets, ticket types recorded, and Hams contact info.
ADMIN MENU links:
TICKET LIST AND DRAWING:
Please test and check out how it work - read the instructions.
You can pick winners to test, only counts when you check off "Won"
In notes write what the won, and if picked up PRISE if you want.
[Grand Prize] only selects from admission tickes pool. (Even id the won an hourly prize)
[Pick Hourly] picks from all tickets not picked previously.
TABLE LIST: Shows all tables purchased.
PayPal List: Prepaid PayPal list.
HAM & ATTENDEE list: has everyones contact info if needed.
DB (Database) User login & Permissions: Add, Edit users, passwords, permissions.
Note: everyone with login can sell tickets. Only "picker" can pick winners.
Only "Admin" can add / edit users and permissions.
Reports:
Money taken in by ticket taker totals.
Winner's list and what prizes they picked up.
Security: *** ALL USERS NEED LOGIN *** ADD BEFORE HAMFEST TO SAVE TIME
In main menu seen only by "Admins"
There is a User logon list - users checked off as [Admin] can add users. Give out simple passwords.
All users in the list can take in tickets. If checked off [Picker], they can also select/pick winners prizes.
Advantage:
We get a list to market to, email for next time. Vendors too. We get totals.
Calculates ticket totals automatically
We have winner's list and good contact info. Tickets picked randomly easily.
No need to print tickets and user filling in by hand.
PayPal info easily viewed.
You can walk around and sell 2$ EXTRA tickets on your phone, They are automatically entered for hourly drawing.
Raffel 50/50 tickes - we are using paper tickets at this time.